Office Coordinator

Location: Remote (Global team)
Type: Full-time

About Us
Norma Wealth is a private investment platform working with a diverse network of investors, operators, and institutions across multiple regions. We focus on building long-term value and strategic partnerships in a wide range of sectors. As we continue to grow, we're looking for a dependable and well-rounded Office Coordinator to support our remote operations and help drive team efficiency.

The Role
This role is ideal for someone who's detail-oriented, proactive, and comfortable working across a distributed team. You'll support senior leadership, manage internal coordination, and help with communication between our core team and portfolio companies. It's a mix of admin, team operations, light project coordination, and helping us stay organized and connected.

What You'll Do

• Manage calendars and meeting coordination across time zones

• Support leadership with internal and external communications

• Handle team admin and documentation issues

• Organize files, update shared folders, and manage basic internal systems

• Coordinate with our portfolio companies on scheduling, follow-ups, or info requests

• Support onboarding and team logistics

• Track delegated tasks and follow up on progress

• Help streamline work processes and keep things moving

• Contribute to a collaborative, professional team environment

• Network and communicate confidently with stakeholders when needed

What We're Looking For

• Previous experience in office coordination, team support, or executive assistance (remote experience is a plus)

• Excellent communication skills, both written and verbal (English fluency is essential)

• Proactive, organized, and reliable with great follow-through

• Comfortable with tools like Google Workspace, Zoom, and Slack

• Experience handling team workflows, admin tasks, and internal documentation

• Able to work independently and take ownership of responsibilities

• Comfortable using AI tools and large language models (LLMs) to support tasks and improve processes—this is a must

• Experience with Carta and/or DealCloud is a strong plus

• A natural communicator who enjoys building relationships and working across teams

Why Join Us

• Work remotely with a collaborative, international team

• Be part of a growing investment platform with unique exposure to global markets

• Room to grow into a broader operations or project support role

• Competitive compensation and long-term potential

Interested?
We'd love to hear from you. Please send your CV and a short introduction to careers@normawealth.com